Kako od postojećih PDF-ova napraviti moderan digitalni vodič za goste

Većina hotela već ima sve materijale koji su gostima potrebni — jelovnike restorana, spa brošure, informatore o uslugama i cjenike.

Problem? Ti su sadržaji zaključani u statičnim PDF-ovima koje gosti rijetko otvaraju ili uopće ne pronađu.

Današnji putnici očekuju trenutačan, mobilan pristup informacijama — na svom jeziku, bez preuzimanja datoteka i bez papira.

Evo kako svoje postojeće PDF-ove možete pretvoriti u moderan, interaktivan vodič za goste u samo nekoliko koraka.

Start with what you already have

You don’t need to reinvent the wheel. Most hotels already have restaurant menus, spa treatments, and service brochures in PDF format. These are valuable resources — they just need a better way to be delivered.

With ScanPorter, you can upload those same PDFs directly into your digital concierge. Within minutes, they appear in beautifully organized sections like Dining, Spa & Wellness, or Activities.

Your guests can instantly access those materials by scanning a QR code — no apps, no downloads. Each document opens in a clean, mobile-friendly layout that fits perfectly on any phone screen.

The biggest advantage? You finally get to use what you already have, without redesigning or reprinting. What used to sit in a binder or hidden link now becomes part of a seamless digital experience that elevates your hotel’s image.

Add structure and style

PDFs alone can feel static and outdated. What guests want today is a guided, visual experience — clear categories, attractive images, and intuitive navigation. With ScanPorter, you can turn scattered PDFs into interactive sections with visuals, short descriptions, and custom titles.

Each block can include an image (like a dish from your menu or a spa room), a short caption, and a button leading to the PDF. That’s how your guests explore your hotel — through sections that feel like a curated magazine, not a file archive.

You can also personalize everything: brand colors, logos, and typography, ensuring your digital guest guide feels like an extension of your hotel website, but optimized for mobile. A consistent look and feel build trust and reinforce your brand identity at every step of the guest journey.

Make it multilingual

International guests expect information in their own language — and translating every PDF manually is painful.

With ScanPorter, you can make your digital guest guide instantly multilingual, displaying all sections in up to 20 languages.

The platform automatically detects the guest’s language or allows manual switching — so your German guests see “Speisekarte,” Italians “Menu del Ristorante,” and Croatians “Jelovnik,” all from the same page.

This not only improves the guest experience but also reduces confusion and mistakes. Your staff spends less time explaining and translating, while guests feel better informed and more connected. It’s the simplest way to make your hotel feel international — without adding any extra workload.

Keep it always up to date

Updating traditional PDFs means editing files, re-exporting, and sending them to print — a process that’s slow, costly, and often skipped.
With ScanPorter, you can make updates instantly from your dashboard. Change a price, replace a PDF, or add a seasonal menu — your guests see it live within seconds.
This gives you total control over your content, allowing real-time communication between your hotel and guests. If your spa has a new package or restaurant changes its hours, you don’t need to wait — just update it in the admin panel and it’s done.
The result? Guests always have accurate, up-to-date information, and your team saves hours of manual updates and reprints. It’s efficiency that directly improves satisfaction and saves costs at the same time.

Turn it into a sales tool

A digital guest guide isn’t just about convenience — it’s a powerful upselling platform.

When your menus, spa packages, and excursions are presented beautifully and accessible with one tap, guests are far more likely to book.

Use dedicated blocks for special offers, events, or upgrades. Promote your seasonal menus, late check-outs, wine tastings, or massage treatments directly in the guide. Add “Call to book” buttons so guests can reserve instantly.

This subtle upsell approach works naturally — guests discover offers while browsing hotel information. It’s frictionless, personal, and effective, turning your digital guide into a revenue driver, not just an information hub.

Go paperless and sustainable

Finally, digital guides aren’t just smart — they’re sustainable.

Hotels that switch from printed materials to ScanPorter save hundreds of euros annually on printing costs while reducing paper waste and environmental impact.

Guests today are more eco-conscious than ever. By offering a paperless, QR-based solution, your hotel sends a clear message: we care about the planet and your experience.

Beyond sustainability, going digital modernizes your brand image. It shows guests you’re forward-thinking and invested in convenience and innovation — values that set your property apart from traditional competitors.

Conclusion

Turning PDFs into a digital guest guide is one of the fastest and easiest ways to modernize your hotel experience.

With ScanPorter, you can transform what you already have — your menus, spa lists, and brochures — into a branded, multilingual, mobile-ready platform that delights guests and boosts revenue